Civil-Spotters Mailing List (Sponsored by Air-Britain).
Rules And FAQs.
Rules And FAQs.
CIVIL-SPOTTERS MAILING LIST USER GUIDE
General Information
This guide was written to help you use the Civil-Spotters mailing list and to try to reduce the amount of unnecessary administration work for the list owners/moderators. At first glance the rules may appear a trifle pedantic but each has been compiled as a result of the owners' past experiences during a lengthy period of ownership of the list.
The purpose of the list is to exchange, share and disseminate information relating to civil aviation at any facility worldwide, however, list management has agreed that military transports i.e transport aircraft which are to be seen in both a military and civil environment, may also be included.
The list language is English. Please remember that, despite the majority of the list members being UK based, the list is international and members are distributed around all continents and might not be familiar with locations that you mention. For this reason clarity in your posting is paramount: it is emphasised that attention be paid to spelling, punctuation and the use of capital letters. Telephone text has no place on this list.
Please read, digest and keep the following information to hand for future use.
Subscribing to the Civil-Spotters mailing list.
Send a blank mail to [email protected]
Please keep in mind that each account has to be paid for and thus, as we have no wish to take advantage of our sponsor, we ask you to register no more than one account.
Unsubscribing from the Civil-Spotters list.
If you decide you no longer want to be a member of the group, you can use any of these methods to unsubscribe from thegroup:
List Rules
The rules are simple and MUST be adhered to at ALL Times. Please read & copy for further reference.
1) Your full (first/last) names MUST be displayed in your personal settings in the box marked 'Display Name'. If there is no name in that box there is no way we can contact you should that need arise, especially if your name is not contained within your email address. Member names can only be seen by the admin team.
2) Messages may be posted in plain text or HTML. (see FAQ Q8)
3) You are obliged to use one of the prescribed prefixes (headers) in your post's subject line. See Prefixes below.
4) Swearing, or abusive language, on the list will not be tolerated and will be dealt with appropriately by admin.
5) Similarly, attacks on other list members will be dealt with in an appropriate manner.
6) Advertising will not generally be accepted on the list. However, if approached, list management may give approval if the advertising is considered to be of benefit to the list membership and if the advertiser is prepared to give equal publicity to C-S. Each request received will be considered on a case by case basis. If accepted the header TRADE should be used.
Advertising by our sponsor Air-Britain is part of our agreement with that organisation.
Publicity for your personal website should only be contained within your signature, however, bear in mind Rule 9 below.
7) Test messages are NOT to be sent to the list. If you are experiencing mail delivery issues please explore all local avenues before approaching the list management, this will include checking the list's website.
8) Virus warnings shall not be posted to the list. Should you have concerns in this area please contact the list management.
9) Please keep signatures down to a bare minimum.
10) The nature of our hobby demands that the accuracy of information posted to the list is paramount. The posting of false, or guessed, information will not be tolerated and will render the relevant member liable to removal. Should you feel the need to post unconfirmed information it is essential that you make clear to the membership that it is unconfirmed.
11) When you feel the need to offer thanks to a fellow member please send a private mail and do not go via the list.
12) Strictly no location codes, IATA or ICAO, shall be used in the subject line unless accompanied by the full name of the location. Any other abbreviation used should be made distinctly clear to the membership. Codes may be used in the main body of the message but remember, the easier your message is to read the greater is the chance of our international membership responding to it and assisting you.
13) Header/subject line should be brief and to the point - do NOT put your message on that line!
IMPORTANT. Any breaches of the rules will result in the member being placed on moderation, or even removed. Moderation will invariably result in a delay to a post reaching the list.
PREFIXES (subject headers)
Every time you respond to a list post you will notice that 're' precedes the header when it appears on the list. Please DO NOT add 're' yourself as it will change the thread title and your message will not attach to the original post when it goes into the archive!
The C-S List headers are similar to those used on other lists and are in place to give members a clue to the content of your posting via a standardised format. They also assist members to filter their incoming mail. Their use is mandatory and thus concocting your own is not an option.
All emails that you receive from the Civil Spotters list are appended on the subject line with [C-S] to further assist you filtering your incoming e-mail.
You are obliged to use one of the following headers for your posts to the list and it will be the FIRST item in the subject line.
DUE: An anticipated aircraft movement, with a source if possible. (Example: DUE: Maastricht, NL December 31)
STAY: To be used whenever requesting or providing accommodation information. (Example: STAY: Best viewing hotels at Poughkeepsie, NY)
INFO: General proffering of information. Please do not use this in conjunction with REQ. (Example: INFO: Cowboy International declares bankruptcy)
INTRO: You are encouraged to introduce yourself to the membership with your first posting. (Example: INTRO: List Joiner)
LOG: A log of airfield residents, for example, not forgetting to include the location. In order to assist members tie up their sightings it is essential to include as much information as possible e.g. type, operator, date and time. Remember, registrations consist of capital letters! (Example: LOG: Poughkeepsie, NY December 31)
MOV: A listing of airfield movements, again not forgetting to include the location. In order to assist members tie up their sightings it is essential to include as much information in the text as possible e.g. type, operator, date and time. Remember, registrations consist of capital letters! (Example: MOV: Maastricht, NL December 31)
ORG: This one will be used by the administrators, only, to distribute information pertaining to the running of the list. Such postings should be retained for future reference.
(Example: ORG: How to compose headers!)
OTT: This header is to be used to report or request overflight information - the precise location of which is, of course, essential. Please limit the use of this header to those sightings that could be of interest to most list members. (Example: OTT: Little Piddling in the Marsh, Yorkshire December 31, 0457Z)
REQ: This is the one you will use when you have exhausted all other avenues! Do not expect the membership to do the dirty work for you! (Example: REQ: Stored Aircraft at Barra International Airport, Scotland)
TRADE: This header shall be used only after approval from the list administrators. Our sponsor, Air-Britain, may use this header freely. (Example: TRADE: 48 Air Pictorial (1962-1965) magazines for sale)
WEB: To be used for any website references. Please do not use the list as a billboard for your own website, unless a specific request has been approved by the list owners. (Example: WEB: Website giving ATC r/t frequencies)
PHOTO: To be used for discussion about aviation photography whether it be about equipment, technique or locations. (Example: PHOTO: Recommended lenses)
FREQUENTLY ASKED QUESTIONS - (FAQ's)
Q1). How do I stop my email arriving while I am on holiday or away from my PC for prolonged periods?
You need to access your account on the website to change your settings. Go to: xxxxxxxxxxxxxxxxxxxxxxxxx and select “Manage my memberships”. Locate your Civil Spotters group from those listed and from the dropdown list choose “No Email” and click “Save group settings”. Obviously, to re-enable mail delivery after your return from holiday, choose your preferred mail delivery option.
Q2). What should I post to the list?
Anything relevant to our hobby!
Q3). What should I post to an individual and NOT to the list?
Messages of thanks for answers given. Messages to newcomers to the Civil Spotters list that may have made a mistake and require assistance with their email etc.
Q4). Why have I stopped receiving mail from the list?
You probably have an email problem with your gateway or service provider. Typical reasons are technical failure, your mailbox is full (if it has a limit) or your account is suspended. When email cannot be delivered to you it is returned to the list server. The list server then automatically stops sending you any more email but does not remove you from the list. You will be able to send a message to the list but you will not be sent a copy of it. For obvious reasons we are unable to tell you that messages are no longer being sent to your account! You may contact admin at civil-spotters+owner@groups.io or at [email protected] or [email protected]
Q5). I object to someone's attitude in response to my own postings, what should I do?
Firstly, contact the person directly to try and settle your differences. DO NOT post your personal comments to the list. Secondly, contact the administrators at [email protected] DO NOT start an e-mail war in public, and DO NOT try to police the list yourself.
Remember, use of the list is part of our hobby and is not a way of life. Please be civil to one another and bear in mind that other list members may have a different requirement to you, a fact that you have to tolerate.
Bickering on the list is considered unacceptable and thus culprits will be moderated in the first instance.
Q6). Can I send copies of my pictures into the list as file attachments?
YES! You may post photos to the list but please do not post anything larger than 5mb. Alternatively, post the URL of your website so that anyone interested can view the pictures there. Our sister Facebook group Civil Aviation Enthusiasts would also appreciate seeing your photos.
Q7). When I send my request to the list to subscribe, I do not see any email for several days. Why?
Accounts are added to the list when time is available. There is no schedule and this may take a few days – the administrators also have lives! You may have forgotten to reply to the questions asked; subscriptions are only approved when this is included as part of your request to join. When your subscription has been accepted you will be sent an email telling you that you are subscribed. Please be patient.
Q8). Can I send email in HTML format?
Yes! Messages may be posted in plain text or HTML.
Q9). I have sent email to admin but they have not helped me. Instead I got a reply from admin stating, "Read the FAQs".
That is probably because you will probably find the answer to your problem within the FAQs (which you should have read before contacting admin). Of course if you should fail to solve your dilemma admin will always be available for assistance.
Q10). Does the list have an archive facility?
Yes it does. Go to the Groups.io Help Center for instructions on how to use it.
Q11). Does the list have a digest facility?
Yes there is an Email Digest.
Q12). How do I change my subscription status?
This can be done within your personal settings ????????????????????
Q13). How do I access the Civil-Spotters webpage?
Go to xxxxxxxxxxxxxxxxxxxxxxxx
Q14). Can I see the membership list?
No. This facility is only available to the list administrators to respect privacy.
Q15). How do I reset my bouncing account?
Your email account has stopped accepting messages, because, for example, your inbox is full or your Internet Service Provider is returning messages addressed to you. As long as your status is Bouncing, you cannot send or receive messages. Bouncing status occurs after Google Groups has attempted and failed to deliver messages to your address for 3 consecutive days. Unless you reset your status, you will not receive new messages. You can reset Bouncing status via your account on the website. If you are not sure how to do this look at the help page:??????????????????????????????
If you still have a problem contact the list owners at: [email protected] or [email protected] as a last resort only.
Q16). What is the easiest way to change my email address if I change my ISP?
Advise the list owners at ([email protected] or [email protected]) of any ISP/address change by detailing your old address and the new address that you wish to use in future.
You can then go into 'My Settings' and click on 'Leave This Group' to unsubscribe your old address. Using the new address you should then send a blank mail to [email protected] in order to re-subscribe.
Q17). What would be the procedure should I have
Disclaimer:
The owners of the Civil Spotters list in no way seek to influence or control the submitted content of postings except when it does not conform with acceptable content or format requirements (see list rules). The list owners decline to acknowledge responsibility for posted information that is not readily available in the public domain and any member found to be posting sensitive information from official sources leaves himself open to moderation or even removal from the list.
Views expressed on this list are those of the individuals concerned and do not necessarily reflect those of the list administrators
No guarantees are given or implied with regard to the accuracy of any information or data submitted to this list from any source, nor is there any undertaking to establish any intellectual ownership of such information (See Rule 10 above). However, as has been previously stated, members posting information known to be inaccurate will be dealt with appropriately by the list owner.
By becoming a member of the Civil-Spotters mailing list you will have indicated that you have agreed to read, accept and abide by the rules of the group. Welcome aboard!
Paul J. Hooper/Jan Broe
General Information
This guide was written to help you use the Civil-Spotters mailing list and to try to reduce the amount of unnecessary administration work for the list owners/moderators. At first glance the rules may appear a trifle pedantic but each has been compiled as a result of the owners' past experiences during a lengthy period of ownership of the list.
The purpose of the list is to exchange, share and disseminate information relating to civil aviation at any facility worldwide, however, list management has agreed that military transports i.e transport aircraft which are to be seen in both a military and civil environment, may also be included.
The list language is English. Please remember that, despite the majority of the list members being UK based, the list is international and members are distributed around all continents and might not be familiar with locations that you mention. For this reason clarity in your posting is paramount: it is emphasised that attention be paid to spelling, punctuation and the use of capital letters. Telephone text has no place on this list.
Please read, digest and keep the following information to hand for future use.
Subscribing to the Civil-Spotters mailing list.
Send a blank mail to [email protected]
Please keep in mind that each account has to be paid for and thus, as we have no wish to take advantage of our sponsor, we ask you to register no more than one account.
Unsubscribing from the Civil-Spotters list.
If you decide you no longer want to be a member of the group, you can use any of these methods to unsubscribe from thegroup:
- Click the Unsubscribe link in the footer of an email message from the group.
- Send a blank email message to the group’s unsubscribe address ([email protected]).
- Go to the group’s website, display your Edit Subscription page, go to the bottom of that page, and click the Leave Group button.
- Go to the Your Groups home page, select the checkbox next to the group you want to leave, click the Actions button at the bottom of the page, and select Unsubscribe.
List Rules
The rules are simple and MUST be adhered to at ALL Times. Please read & copy for further reference.
1) Your full (first/last) names MUST be displayed in your personal settings in the box marked 'Display Name'. If there is no name in that box there is no way we can contact you should that need arise, especially if your name is not contained within your email address. Member names can only be seen by the admin team.
2) Messages may be posted in plain text or HTML. (see FAQ Q8)
3) You are obliged to use one of the prescribed prefixes (headers) in your post's subject line. See Prefixes below.
4) Swearing, or abusive language, on the list will not be tolerated and will be dealt with appropriately by admin.
5) Similarly, attacks on other list members will be dealt with in an appropriate manner.
6) Advertising will not generally be accepted on the list. However, if approached, list management may give approval if the advertising is considered to be of benefit to the list membership and if the advertiser is prepared to give equal publicity to C-S. Each request received will be considered on a case by case basis. If accepted the header TRADE should be used.
Advertising by our sponsor Air-Britain is part of our agreement with that organisation.
Publicity for your personal website should only be contained within your signature, however, bear in mind Rule 9 below.
7) Test messages are NOT to be sent to the list. If you are experiencing mail delivery issues please explore all local avenues before approaching the list management, this will include checking the list's website.
8) Virus warnings shall not be posted to the list. Should you have concerns in this area please contact the list management.
9) Please keep signatures down to a bare minimum.
10) The nature of our hobby demands that the accuracy of information posted to the list is paramount. The posting of false, or guessed, information will not be tolerated and will render the relevant member liable to removal. Should you feel the need to post unconfirmed information it is essential that you make clear to the membership that it is unconfirmed.
11) When you feel the need to offer thanks to a fellow member please send a private mail and do not go via the list.
12) Strictly no location codes, IATA or ICAO, shall be used in the subject line unless accompanied by the full name of the location. Any other abbreviation used should be made distinctly clear to the membership. Codes may be used in the main body of the message but remember, the easier your message is to read the greater is the chance of our international membership responding to it and assisting you.
13) Header/subject line should be brief and to the point - do NOT put your message on that line!
IMPORTANT. Any breaches of the rules will result in the member being placed on moderation, or even removed. Moderation will invariably result in a delay to a post reaching the list.
PREFIXES (subject headers)
Every time you respond to a list post you will notice that 're' precedes the header when it appears on the list. Please DO NOT add 're' yourself as it will change the thread title and your message will not attach to the original post when it goes into the archive!
The C-S List headers are similar to those used on other lists and are in place to give members a clue to the content of your posting via a standardised format. They also assist members to filter their incoming mail. Their use is mandatory and thus concocting your own is not an option.
All emails that you receive from the Civil Spotters list are appended on the subject line with [C-S] to further assist you filtering your incoming e-mail.
You are obliged to use one of the following headers for your posts to the list and it will be the FIRST item in the subject line.
DUE: An anticipated aircraft movement, with a source if possible. (Example: DUE: Maastricht, NL December 31)
STAY: To be used whenever requesting or providing accommodation information. (Example: STAY: Best viewing hotels at Poughkeepsie, NY)
INFO: General proffering of information. Please do not use this in conjunction with REQ. (Example: INFO: Cowboy International declares bankruptcy)
INTRO: You are encouraged to introduce yourself to the membership with your first posting. (Example: INTRO: List Joiner)
LOG: A log of airfield residents, for example, not forgetting to include the location. In order to assist members tie up their sightings it is essential to include as much information as possible e.g. type, operator, date and time. Remember, registrations consist of capital letters! (Example: LOG: Poughkeepsie, NY December 31)
MOV: A listing of airfield movements, again not forgetting to include the location. In order to assist members tie up their sightings it is essential to include as much information in the text as possible e.g. type, operator, date and time. Remember, registrations consist of capital letters! (Example: MOV: Maastricht, NL December 31)
ORG: This one will be used by the administrators, only, to distribute information pertaining to the running of the list. Such postings should be retained for future reference.
(Example: ORG: How to compose headers!)
OTT: This header is to be used to report or request overflight information - the precise location of which is, of course, essential. Please limit the use of this header to those sightings that could be of interest to most list members. (Example: OTT: Little Piddling in the Marsh, Yorkshire December 31, 0457Z)
REQ: This is the one you will use when you have exhausted all other avenues! Do not expect the membership to do the dirty work for you! (Example: REQ: Stored Aircraft at Barra International Airport, Scotland)
TRADE: This header shall be used only after approval from the list administrators. Our sponsor, Air-Britain, may use this header freely. (Example: TRADE: 48 Air Pictorial (1962-1965) magazines for sale)
WEB: To be used for any website references. Please do not use the list as a billboard for your own website, unless a specific request has been approved by the list owners. (Example: WEB: Website giving ATC r/t frequencies)
PHOTO: To be used for discussion about aviation photography whether it be about equipment, technique or locations. (Example: PHOTO: Recommended lenses)
FREQUENTLY ASKED QUESTIONS - (FAQ's)
Q1). How do I stop my email arriving while I am on holiday or away from my PC for prolonged periods?
You need to access your account on the website to change your settings. Go to: xxxxxxxxxxxxxxxxxxxxxxxxx and select “Manage my memberships”. Locate your Civil Spotters group from those listed and from the dropdown list choose “No Email” and click “Save group settings”. Obviously, to re-enable mail delivery after your return from holiday, choose your preferred mail delivery option.
Q2). What should I post to the list?
Anything relevant to our hobby!
Q3). What should I post to an individual and NOT to the list?
Messages of thanks for answers given. Messages to newcomers to the Civil Spotters list that may have made a mistake and require assistance with their email etc.
Q4). Why have I stopped receiving mail from the list?
You probably have an email problem with your gateway or service provider. Typical reasons are technical failure, your mailbox is full (if it has a limit) or your account is suspended. When email cannot be delivered to you it is returned to the list server. The list server then automatically stops sending you any more email but does not remove you from the list. You will be able to send a message to the list but you will not be sent a copy of it. For obvious reasons we are unable to tell you that messages are no longer being sent to your account! You may contact admin at civil-spotters+owner@groups.io or at [email protected] or [email protected]
Q5). I object to someone's attitude in response to my own postings, what should I do?
Firstly, contact the person directly to try and settle your differences. DO NOT post your personal comments to the list. Secondly, contact the administrators at [email protected] DO NOT start an e-mail war in public, and DO NOT try to police the list yourself.
Remember, use of the list is part of our hobby and is not a way of life. Please be civil to one another and bear in mind that other list members may have a different requirement to you, a fact that you have to tolerate.
Bickering on the list is considered unacceptable and thus culprits will be moderated in the first instance.
Q6). Can I send copies of my pictures into the list as file attachments?
YES! You may post photos to the list but please do not post anything larger than 5mb. Alternatively, post the URL of your website so that anyone interested can view the pictures there. Our sister Facebook group Civil Aviation Enthusiasts would also appreciate seeing your photos.
Q7). When I send my request to the list to subscribe, I do not see any email for several days. Why?
Accounts are added to the list when time is available. There is no schedule and this may take a few days – the administrators also have lives! You may have forgotten to reply to the questions asked; subscriptions are only approved when this is included as part of your request to join. When your subscription has been accepted you will be sent an email telling you that you are subscribed. Please be patient.
Q8). Can I send email in HTML format?
Yes! Messages may be posted in plain text or HTML.
Q9). I have sent email to admin but they have not helped me. Instead I got a reply from admin stating, "Read the FAQs".
That is probably because you will probably find the answer to your problem within the FAQs (which you should have read before contacting admin). Of course if you should fail to solve your dilemma admin will always be available for assistance.
Q10). Does the list have an archive facility?
Yes it does. Go to the Groups.io Help Center for instructions on how to use it.
Q11). Does the list have a digest facility?
Yes there is an Email Digest.
Q12). How do I change my subscription status?
This can be done within your personal settings ????????????????????
Q13). How do I access the Civil-Spotters webpage?
Go to xxxxxxxxxxxxxxxxxxxxxxxx
Q14). Can I see the membership list?
No. This facility is only available to the list administrators to respect privacy.
Q15). How do I reset my bouncing account?
Your email account has stopped accepting messages, because, for example, your inbox is full or your Internet Service Provider is returning messages addressed to you. As long as your status is Bouncing, you cannot send or receive messages. Bouncing status occurs after Google Groups has attempted and failed to deliver messages to your address for 3 consecutive days. Unless you reset your status, you will not receive new messages. You can reset Bouncing status via your account on the website. If you are not sure how to do this look at the help page:??????????????????????????????
If you still have a problem contact the list owners at: [email protected] or [email protected] as a last resort only.
Q16). What is the easiest way to change my email address if I change my ISP?
Advise the list owners at ([email protected] or [email protected]) of any ISP/address change by detailing your old address and the new address that you wish to use in future.
You can then go into 'My Settings' and click on 'Leave This Group' to unsubscribe your old address. Using the new address you should then send a blank mail to [email protected] in order to re-subscribe.
Q17). What would be the procedure should I have
Disclaimer:
The owners of the Civil Spotters list in no way seek to influence or control the submitted content of postings except when it does not conform with acceptable content or format requirements (see list rules). The list owners decline to acknowledge responsibility for posted information that is not readily available in the public domain and any member found to be posting sensitive information from official sources leaves himself open to moderation or even removal from the list.
Views expressed on this list are those of the individuals concerned and do not necessarily reflect those of the list administrators
No guarantees are given or implied with regard to the accuracy of any information or data submitted to this list from any source, nor is there any undertaking to establish any intellectual ownership of such information (See Rule 10 above). However, as has been previously stated, members posting information known to be inaccurate will be dealt with appropriately by the list owner.
By becoming a member of the Civil-Spotters mailing list you will have indicated that you have agreed to read, accept and abide by the rules of the group. Welcome aboard!
Paul J. Hooper/Jan Broe